Position Summary: Provides administrative support to the Divisional Human Resources Managers and Director on all personnel matters. Assist in the day-to-day operations of the Human Resources Department.

Essential Responsibilities:

• Performs general clerical duties for the Department including data entry, preparing correspondence, handling mail and other related duties. Creates and maintains electronic employee files and legal files in compliance with applicable corporate and legal requirements, ensuring accuracy of files.
• Performs customer service functions by responding to employee requests and questions, escalating as appropriate.
• Ensures entries in TSAMM are complete and ready for inclusion in the HR agenda for Divisional Finance Board review.
• Maintain Job Postings on Applicant Tracking System (ATS).
• Ensure job postings are clean and consistent.
• Pre-screen / phone screen candidates
• Conduct resume' searches on various job boards, sourcing and contacting possible candidates.
• Refresh job postings every 60-90 days.
• Assists with recruitment and interview process as directed. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.
• Conducts background check process for all new hires. Prepares and sends adverse action letters as required. Ensures all references are checked (including Safe From Harm) and documented when new hire requests are submitted.
• Reviews any dispute submitted by a final candidate challenging the accuracy of information contained in the background check, and routes appeals through the HR Director.
• Manages employee onboarding process.
• Extend offer letters to candidates, follow-up after 48 hours if not accepted.
• Assist with various projects, as requested
• Maintain accurate records within the HRIS / Payroll System(s)
• Maintain and update employee files, I-9 files, and legal files in line with organizational policies and government regulations, to ensure accuracy of files
• Conduct recruiting duties such as reviewing resumes/applications, phone screening, schedule interviews
• Attend job fairs in the communities we serve
• Help create and hold hiring job fairs for our locations
• Perform other duties as assigned

Qualifications:

Education/Experience:

• Associate degree or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• 2 years' Human Resources experience